One example of custom business automation
Catch invoice mistakes
before you pay.
We build a tool that compares what you ordered, what arrived, and what you were billed. It lists wrong prices, missing deliveries, and repeated invoice entries for your team to check.
A custom tool for your business. Your team still decides what to pay.
Working example
See which invoices need a closer look.
The results below use made-up orders, delivery records, and invoices. Open the source files if you want to try your own spreadsheet exports.
View or change the source files CSV spreadsheet exports, up to 5,000 rows each
Use whole items and prices before tax. Write 1234.50, not 1,234.50.
| Invoice / supplier | Order / item | Amount before tax | What to check |
|---|---|---|---|
| INV-6101 / 1Alpine Packaging | PO-1047CARTON-M · 100 units | EUR 1,250.00 | Passed these checksPrice, quantity, and currency agree. |
| INV-6102 / 1Valley Fasteners | PO-1048BOLT-M8 · 200 units | EUR 520.00 | Check this entry
|
| INV-6103 / 1Nord Safety | PO-1049GLOVE-L · 80 units | EUR 496.00 | Check this entry
|
| INV-6104 / 1Adige Components | PO-1050TUBE-20 · 50 units | EUR 945.00 | Check this entry
|
| INV-6104 / 1Adige Components | PO-1050TUBE-20 · 50 units | EUR 945.00 | Check this entry
|
| INV-6105 / 1Lago Supplies | PO-9999PALLET · 20 units | EUR 380.00 | Check this entry
|
| INV-6106 / 1Alpine Packaging | PO-1051LABEL-ROLL · 30 units | EUR 255.00 | Passed these checksPrice, quantity, and currency agree. |
The amount above includes the full value of entries marked for checking, including repeats. It is not money lost or saved. Passing these checks does not mean an invoice is approved for payment.
It compares supplier names, order numbers, item codes, prices, quantities, and currencies in the files shown here. It also flags repeated invoice entries. It does not read PDFs, check older files, calculate tax, or handle refunds. Those features need a separate quote.
What you are buying
An invoice-checking tool,
set up for your business.
A good fit for wholesalers and manufacturers whose staff spend hours comparing spreadsheets. If your accounting software already handles these checks well, you may not need a custom tool.
- 1. Check whether it will help
- Look at files with private details removed. Agree what the tool must catch and how much manual work it could remove.
- 2. Build around your existing files
- Bring together one source of orders, one of deliveries, and one of invoices. Agree whether to use file uploads or direct connections to your software.
- 3. Give your team a list to check
- Show which entries need attention and why. Keep a record of each check and avoid processing the same upload twice.
- 4. Test it and hand it over
- Test the agreed examples together. You receive the software, its source code, and clear instructions for using and maintaining it.
Is it worth the cost?
Start with the time your team spends.
Change the numbers to explore a possible saving in staff time. These are example assumptions, not measured results or a promise.
2.4 months to equal the €5,000 build price
This leaves out running costs and training. Saving staff time does not automatically reduce your payroll or put money in the bank.